Join our team

Administrative assistant

Position open 9/1/2026

Description
Title: Administrative Assistant
Location: Ithaca and Trumansburg, NY, in-person 
Terms: Part-time, hourly, 20-25 hours per week, non-exempt
Pay Rate: $20-22/hour
Reports to: Operations Manager

Interested in a full-time position? This role can be combined with our Communications Specialist position to create a full-time Communications Specialist and Administrative Assistant role. View the full-time position.

About Hammerstone

Hammerstone School, founded in 2013 and incorporated as a non-profit in 2024, empowers women and gender minorities through craft trades education.  Our curriculum comprises short form workshops teaching carpentry and woodworking fundamentals as well as a workshop series and longer term apprenticeships teaching whole house construction. 

Position Overview

The Administrative Assistant is responsible for supporting Hammerstone’s core mission by handling day-to-day operational tasks that keep our team and classes running smoothly.

Responsibilities

• Support the Hammerstone team by assisting with administrative tasks including, but not limited to:

  • Communicating with current and prospective students

  • Printing class materials and preparing student packets for every class

  • Providing administrative support to instructors during class

  • Supporting the office staff with note taking, bookkeeping, reservation making, appointment scheduling and tracking

  • Basic trouble shooting for office technology (printers, internet connectivity, etc)

  • Updating and managing online course listings on our website (Squarespace), registration platform (Active.com Class and Camp Manager), and internal database (proprietary system)

  • Other operational support as directed by the management team

Minimum Qualifications

• Excellent verbal and written communication

• Excellent organizational and administrative skills

• Willingness to learn new skills and tackle various challenges

• Commitment to diversity, equity, and inclusion

• Reliable transportation between our Ithaca and Trumansburg campuses

• No degree required

Preferred Qualifications

• Personal initiative

• Eagerness to learn 

• Familiarity with carpentry and woodworking

What We Offer 

• In addition to required coverage such as disability, unemployment, paid family leave, workers’ compensation, and sick time, Hammerstone School provides paid holidays, PTO, and additional PTO for continuing education.

Expectations

• Represent Hammerstone professionally in interactions with students, instructors, and the public

• Collaborate with a diverse team

If you are not yet proficient in all of the key responsibilities but demonstrate a willingness to, and a history of, acquiring new skills, you will be a strong candidate for the job.

Application guidelines:

Please email your resume, a letter of intent including your motivation for applying to this job to: info@hammerstoneschool.com

Application deadline:

Application will be open until the position is filled.

Follow-up and interviews will be conducted on a rolling basis.

Equal Opportunity Statement

Hammerstone School, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any protected class. If you need a reasonable accommodation to search for a job opening or to submit an online application, please email info@hammerstoneschool.com. Only messages left for this purpose will be returned.